Guidelines for RIMS Joint Research Activities

May 8th, 2023

The Research Institute for Mathematical Sciences (RIMS) has developed the following guidelines for meetings (workshops, symposia and seminars) hosted as part of its Joint Research Activities. Possible formats of each meeting depend on Kyoto University's Level of Activity Restriction, the latest status of which can be found here:
https://www.kyoto-u.ac.jp/en/about/safety/coronavirus.html
*The Current level of activity restriction is Level 0− (May 8th, 2023)


i) When the Level of Activity Restriction is 2− or higher, the meeting shall be either cancelled, postponed to a later date in the same academic year, or held entirely online using Zoom.

ii) When the Level of Activity Restriction is 1, if the organizer (principal researcher) sees fit, a (partly) face-to-face meeting is also possible with capacity restrictions and adequate hygiene measures.
*References (For Participants/ For Organizers)
* Detailed information on hybrid (face-to-face and online) meetings at RIMS

iii) When the Level of Activity Restriction is 1− or lower, the meeting takes place physically as usual.

Our staff will ask the organizer of each meeting to decide, at least one month prior to the scheduled start date, whether and in which format the meeting shall take place.

Guide to organizing an online event using Zoom

Zoom Meeting features: Zoom Pro License, Video Webinar 500, Large Meeting 500, Cloud Recording - 500GB

*Guidelines for conducting online meetings using Zoom
*Zoom Operation Manual for Hosts
*Zoom Operation Manual for Participants
*Zoom Recording Manual for Speakers

Guide to organizing a hybrid (face-to-face and online) meeting at RIMS

*Guidelines for conducting hybrid meetings using Zoom
*Zoom Operation Manual for Hosts
*Zoom Operation Manual for Participants
*Webinar Operation Manual for Hosts
*Webinar Operation Manual for Participants
*Zoom Recording Manual for Speakers

Diagram for Hybrid meeting at Lecture Room 420


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